Discovering The Truth About Storage

Importance of Email Archiving

Emails are a major form communication in business, they are now being used to store records of a company, due their increased use, they must be stored in the records of a company for the same period of time as written records, since critical information about a business can be found in emails, it is wise for a company to invest in an archiving system so as to secure and be stored with ease of access

Email archiving systems extract the contents of messages and their attachments, they source this from incoming and outgoing emails, a good archiving system ensures that information remains in its original state, this is by indexing and storing them in a read only format, this creates more and more space in the server of the email, storing emails in compressed formats saves huge space, a court of law can request for emails as evidence, information should thus be stored in an original state and be complete as possible

A company can be claimed guilty of spoilage and thus face a hefty fine if it does not submit all its records as required in an original format, an archiving systems saves emails on an index manner which is organized which saves the time spent in the searching process thus emails are easily made accessible, archives store emails in an original form thus they cannot be tampered or spoiled easily
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Business email systems are repositories for industry knowledge, the information contained in the repository can be accessed easily when using an archiving system, in ordinary circumstances it would not be an easy task, an archive system sorts records, provides advanced message search and retrievals, an archive system can be managed as an in-house solution or as hosted solution with access of a third party
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An in-house archiving has the repository in a server than is within the office building, this is advantageous in that it offers greater control of data, it also boosts the integrity and maintains the confidentiality of information, even though the information is handled by internal staff of the company, there is an IT security systems team, a company has to buy an email archiving system as well as a server that will be hosting it, hosted solution has a software application located on the server of the companies email, it captures an email and transport it for archiving to a third party data warehouse

Email archiving is of great importance in the modern business environment, it is a vital requirement to record and store all communication sent and received in your business, emails are nowadays evidentiary proof in a court of law, an archiving system stores emails in an orderly fashion that enables ease of access, this allows for rapid searches and retrieval process, an archiving system brings about improved efficiency, saving time and financial gain